Resilience Fund – Application

Building better business resilience

Grant funding for AD:VENTURE clients

AD:VENTURE RESILIENCE FUND

We understand that the COVID-19 outbreak is a major challenge for many of the businesses we have supported, whilst others have seen significant increase in demand for their products.

We have introduced this new grant to help businesses on the AD:VENTURE programme adapt to the current circumstances. Our grant can be used towards the cost of equipment and some services to help you respond to the unprecedented situation.

Our grant can fund up to 50% of the cost of certain items up to a maximum of £5,000. You would therefore need to spend £10,000 in total in order to obtain a grant of £5,000.  The minimum grant you can request is £1,000.

Please note that the grant cannot be used for items that you have already purchased. We can only contribute to the cost of items you buy after we confirm that a grant has been awarded.

A grant of between £1,000 and £5,000 is available for businesses that have been invited to apply. The grant can be used towards the cost of the following items or services:

  • New computer;
  • Computer equipment (for example, monitor, printer, hard drive);
  • Computer software and licences (for example, Customer Relationship Management system);
  • Audio-visual equipment (for example video camera and microphone);
  • Office furniture;
  • New website;
  • Improvements to existing website (for example, adding an online shop);
  • Marketing materials (for example, leaflets, business cards or banner stand); and,
  • Short-term consultancy support (for example, assistance to re-focus your business).

Every £1 of grant has to be matched with your own funding.  To apply for the maximum grant of £5,000 you’d therefore need to spend £10,000 or more on the items and/or services listed above.

If you have been invited to apply, then simply obtain the quotes for the items and/or services you intend to buy and then complete the application below. It consists of the following sections:

  • Section 1 – Eligibility: questions to establish whether your business is eligible.
  • Section 2 – About you
  • Section 3 – About your business: background questions on your business.
  • Section 4 – Funding request: details of the items you want to buy.
  • Section 5 – Benefits

We will review your application and will contact you promptly with an update or any questions we have on your application. We will send you a Grant Funding Agreement if your application has been successful and need you to review, sign and return it to us.

You can then purchase the items or services listed in the Grant Funding Agreement. You then complete our online Grant Claim Form confirming the final cost and providing receipts and a bank statement to confirm that the money left your account.  We will pay the grant as soon as we have checked and approved your claim.

Please note that we can only accept quotes from independent parties. For example, a quote for consultancy services from your partner would not be permitted.

All quotes must show VAT or otherwise indicate that the supplier is not VAT registered.

If you can answer yes to each question then your business is eligible:

  • i) Have you received an email inviting you to apply?
  • ii) Are you an existing AD:VENTURE client?
  • iii) Is your business located in Leeds City Region?
  • iv) Is your business currently trading, or can re-start trading in the next 6 weeks?
  • v) Is your business in an eligible sector? Ineligible sectors are banking and insurance; nuclear or nuclear decommissioning; agriculture and fisheries; coal; steel; ship building; or education.
  • vi) Is your business a small or medium-sized enterprise? Essentially are you independent, and do you employ less than 250 staff and have a turnover of less than £43.9 million.
  • vii) Is your business less than 3 years old? If the business is over 3 years you need to provide your latest annual accounts and we will perform a check that the business was in good financial health before the COVID-19 outbreak.
  • viii) Have you had less than £170,000 in grants and free support over the past 3 years?

1) Do I need any supporting documentation to complete my grant application?

Yes. We require a quote for each item and/or service you wish to purchase using this grant. You cannot complete the application without uploading a quote. A quote could be in the form of a proforma, a screenshot, or an email trail. Please ensure that the quote shows just the cost of the item or service without VAT, delivery costs or warranty costs as the grant can only pay for the net price of the item or service – we cannot pay delivery costs, warranty costs or VAT.

If your company is over 3 years old, we will also require your latest annual accounts, or a balance sheet if you are not required to prepare annual accounts. A balance sheet is easily available from most accounting packages such as Sage, FreeAgent and Xero. If this is not possible, we can accept your latest tax return but may need to contact you to obtain additional information.

2) How long will it take to hear if I have been awarded a grant?

We will contact you within 5 working days of receiving your online application to provide an update or request any further information.

3) How long will it take to get my grant? 

Once we have informed you that a grant has been awarded, we will send you a Grant Funding Agreement. You need to sign and return this to us and then purchase the agreed items and services. As soon as you have completed the purchase, and paid suppliers you can complete our grant claim form. We will check the claim form is complete including the supporting documents and will then release the grant into your business bank account.

4) I’m unsure if I have registered with AD:VENTURE? Can I apply for a grant?

You can call us on 0845 524 0210 to check if you have registered. Please do not complete the application if you have not received an email inviting you to do so, or you have not rung the number above to check if you can apply. We only have limited funding and unfortunately cannot make the grant available to all businesses.

5) My business has temporarily ceased trading, can I still apply?

We need you to commit to re-starting the business within 6 weeks of receiving the grant. If you can achieve this then you can apply for a grant.

6) If I apply for this grant, can I still apply to the main AD:VENTURE grant?

Yes. A grant through the AD:VENTURE Resilience Fund will not prevent you from being awarded a grant through the main AD:VENTURE grant scheme. 

7) Can I apply for this grant, if I am getting support directly from the Government?

Yes, accessing any of the Government support schemes including the Small Business Grants Fund (SBGF) does not prevent you from obtaining an AD:VENTURE Resilience Grant. The only condition is that you can’t already have a grant 100% covering the cost of the items and/or services that you then ask us to contribute towards.

8) I don’t have a business bank account – can I apply for funding?

Yes, but only if you set up a business bank account immediately after applying and have this account set up in the next 2 weeks.

9) What’s considered “short-term”?

Short-term projects must be completed within two months of commencement. This includes consultancy and website development, as well as any other services funded through the grant.

 

APPLY FOR GRANT

Terms & Conditions

Data Protection Act 1998: The above information you provide may be stored in both manual and electronic formats until 2033.  It will be held to facilitate the services we provide to you or your business and to assist with record keeping, statistical and research purposes, statutory purposes and to facilitate ongoing communication.  Information may be shared with our funders and organisations delivering services on their behalf where it is necessary in the interests of increasing your businesses enterprise prospects and to measure the impact and success of the project.  A full list of these funders and organisations is included below.

Marketing Permissions.  We would like to keep you informed of services and business support that we think may be of interest to you and your business. If in the future you’d prefer not to receive information from us please email AdVenture@leeds.gov.uk and we will ensure you are removed from any future marketing correspondence.

Bradford Council
Business Enterprise Fund
Calderdale Council
Craven Council
Harrogate Borough Council
Kirklees Council
Leeds Beckett University
Leeds City Council
Leeds Trinity University
Ministry of Housing, Communities and Local Government

Make It York
Mid-Yorkshire Chamber of Commerce
Prince’s Trust
Selby District Council
Wakefield Council
University of Bradford
University of Huddersfield
West and North Yorkshire Chamber of Commerce
West Yorkshire Combined Authority (as the accountable body for Leeds City Region Enterprise Partnership)

As Data Controller, Please see below statement for the Ministry of Housing, Communities and Local Government

Privacy Notice for the Purpose of Data Collection for ERDF

The UK is updating its data protection legislation and it will come into force on 25 May 2018. The new laws aim to update current data protection legislation including the Data Protection Act 1998, increase the privacy protection of all UK and EU citizens and reduce the risk of data breaches. It will apply to all public and private organisations processing personal data.

The EU Common Provisions Regulations (CPR), and Article 6 of the European Regional Development Fund (ERDF) Regulation require the Ministry for Housing Communities and Local Government (MHCLG), as the managing authority for the programme, to monitor and evaluate ERDF-funded activities. In order to conduct monitoring and evaluation (including the summative assessment) and to ensure compliance, the collection of personal data is required.

Who is the data controller for ERDF personal data?

The MHCLG ERDF Managing Authority is the controller for all personal data required to help deliver the ERDF programme under the terms of its ERDF Funding Agreement.

The MHCLG ERDF Managing Authority will be processing personal data in the ERDF programme according to the following lawful basis:

Article 6(1)(e) of the EU General Data Protection Regulation (GDPR)

‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’.

The lawful basis for controlling or processing `special category’ data under ERDF is:

Article 9(2)(g) GDPR

“processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;”

What personal data will be collected?

Depending on the nature of activities of the ERDF-funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:

• Name of contact point within a business (in some cases property owner) engaged with or individual engaged with;

• Address

• Postcode

• Phone number

• Ethnicity

• Disability

• Email address

• Labour market status prior to receiving support and 6 months after receiving support

• Duration of support

• Intensity of support

• Pay details

MHCLG may collect special category data on ethnicity and disability.

Who will my personal data be shared with and how will it be used?

Your details will be stored securely and retained in compliance with GDPR and the new Data Protection Act. This information will be used to evaluate this project and to report to the European Regional Development Fund for monitoring and evaluation purposes.

Your details will be used to support the ERDF programme research and evaluation activities. MHCLG will need to share all or some of your personal data with the national evaluator of the ERDF programme. In some cases, the national evaluator, i.e. independent external contractors commissioned by DCLG, may use the contact details to contact a sample of direct or indirect beneficiaries for the purpose of the National Evaluation of the programme. It is likely that the survey methodology will need to incorporate a variety of approaches in order to maximise the survey response rate (for example, telephone survey, written survey, and e-mail survey) – hence the need for a variety of contact details required for each participant. MHCLG may also need to share with other government departments and the European Commission where this is necessary to test the robustness of the data gathered or to inform the National Evaluation.

MHCLG will not give any personal data to any other organisation unless needed for the purpose of the evaluation and will instruct them not to use it to contact individuals for any reasons not connected with the purpose of the National Evaluation of the ERDF programme 2014-2020 or other matters directly relating to the evaluation. If MHCLG has to pass on the data, it will only provide what is needed, and if possible will remove the details that might identify individuals personally. MCHLG will not transfer personal data outside the European Union, to third countries or international organisations.

MHCLG will not keep your personal data for longer than it needs but as a minimum, will retain data for two years after the closure of the 2014-2020 ERDF programme in line with the European Regional Development Fund document retention guidance to ensure MHCLG meets reporting obligations and to demonstrate compliance with EU

Requirements.

Individual’s rights

ERDF participants cannot claim the following rights in terms of ERDF personal data:

• right to erasure (“right to be forgotten”)

• right to portability of their data

The data collected is your personal data, and you have the right, subject to lawful data requirements:

• to see what data we have about you;

• to ask us to stop using your data;

• to ask us to delete your data, or to correct your data if there is no longer a justification to process it;

• to lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law. 

Automated decision making

Your personal data will not be subjected to automated decision making

Contact Details

You can contact the ICO at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Tel: 0303 123 1113

Email: casework@ico.org.uk 

If you would like further information about the programme and your personal information please contact the ERDF Programme at: esif@communities.gsi.gov.uk